About us
ATOZ Services is a high-end independent professional services firm offering a comprehensive and integrated range of corporate and management services to both local and global players.
With a team of seasoned partners and hand-picked professionals, ATOZ Services provides a truly 360° solution including tax compliance, accounting and corporate services
To support our continued growth, we are currently looking to recruit a:
Administrative Assistant (M/F)
Job description
Your position
As an Administrative Assistant, you will provide day-to-day administrative and operational support to our Corporate Services teams and contribute to the smooth running of the department.
Your main responsibilities will include:
- Managing incoming mail, including opening, scanning, renaming, filing and distributing documents to the relevant teams.
- Coordinating outgoing correspondence, including DHL shipments, preparation of labels, dispatch organization and delivery follow-up.
- Organizing and coordinating document retrieval, deposits and other logistical errands according to business needs.
- Coordinating meeting room reservations for internal and client meetings.Coordinating meeting room reservations for internal and client meetings.
- Arranging meals and catering services for business meetings when required.
- Preparing and uploading documents for electronic signature and coordinating their circulation with signatories.
- Assisting with the creation of job codes and administrative data in SAP.
- Supporting the teams with various administrative and operational tasks on a daily basis.
- Monitoring office-related logistical needs and coordinating with the relevant stakeholders to ensure an efficient working environment.
- Assisting with invoice preparation and administrative follow-up when required.
- Ensuring accurate and timely completion of timesheets and administrative records.
Your profile
- You hold a Bachelor's degree in Secretarial Studies, Business Administration or a related field.
- You have between 2 and 3 years of professional experience, ideally gained within a fiduciary, corporate services provider, professional services firm or similar environment in Luxembourg.
- You have a basic understanding of Luxembourg corporate structures and local regulatory requirements.
- Knowledge of Luxembourg accounting, corporate tax and VAT principles would be considered an asset.
- You are fluent in both French and English, written and spoken. Any additional language will be considered an advantage
- You demonstrate excellent organizational and planning skills, with the ability to manage multiple priorities and deadlines.
- You are detail-oriented, proactive and capable of working both independently and as part of a team.
- You possess strong communication and interpersonal skills and maintain a professional attitude in all interactions.
- You are committed to delivering high-quality service and maintaining confidentiality at all times.
- You have a good command of Microsoft Office applications (Word, Excel, Outlook and PowerPoint). Knowledge of SAP or similar business software is considered an advantage.
We offer:
- An interesting and challenging position within a dynamic and multicultural environment
- The opportunity to work alongside experienced professionals and develop your expertise in the corporate services industry.
- Continuous learning and development opportunities through internal and external training programs.
- A supportive and collaborative working environment.
- A competitive remuneration package aligned with your qualifications, experience and motivation.
- The opportunity to grow your career within a leading independent professional services firm in Luxembourg.
